VEHICLE POLICY-[Free] Employee Policy Sample | Form, Template Doc Pdf

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VEHICLE POLICY

 

This policy was legally created for [YOUR COMPANY NAME] in accordance with the [LAW/ACT] of [COUNTRY/STATE/PROVINCE] and was made effective on [DATE].

 

  1. SCOPE OF THE POLICY

 

This policy shall be applicable to all employees and staff of the company who are authorized and eligible to drive the motor vehicles belonging to the company.

 

  1. VEHICLE’S MAIN PURPOSE

 

The company’s motor vehicles are bought for traveling and transferring purposes required to carry out any and all activities of the company. The vehicles are exclusive property of the company and are, in no way, considered as any form of property belonging to an employee. Any and all vehicles are to be operated in strict compliance with the rules and regulations set forth by the [LAW/ACT] of [STATE] along with any other laws that the company deems as applicable.

 

  1. VEHICLE USAGE & ALLOWANCE

 

The Company shall bear a monthly petrol allowance of Rs. <AMOUNT>. Any expenses above and beyond the mentioned amount shall be borne by the employee.

In case of exceeding the given amount due to Company travel, a written request will have to be made to the HR department for approval.

 

  1. SAFETY

 

The safety of the driver, along with any other passenger, is a top priority of the company. The driver of the motor vehicle must always carry his valid driver’s license. Should it expire, he or she must immediately inform the company of when he or she will be able to renew it in order to drive the motor vehicle again for company business purposes. Both the driver and the passengers are expected to wear their seat belts at all times. The driver must abide by all the road and traffic regulations of the state and the country; including traffic stops, pedestrian lanes, and turning to name a few. The driver is strictly prohibited from driving while intoxicated with alcohol or any other substances that will produce a similar effect or will cause the driver to be in a state of mind unfit for driving. It is also prohibited for the driver to be on his or her mobile phone while driving.

 

  1. MAINTENANCE

 

It is the driver’s responsibility to check and ensure that the motor vehicles are in good working order. He or she will need to check that the engine, tires, gears and parts of the motor vehicle are in good condition. Routine maintenance should be scheduled as well for oil checks, tire checks, tire pressure checks, and car battery checks to name a few. The motor vehicles must also be kept clean and neat.

 

  1. A weekly inspection shall be conducted by either the manager or any other officer of the company who is exercising similar rights and obligations. He or she will also need to inspect the vehicle log books and receipt pertaining to gas.

 

  1. LICENSES AND AUTHORIZATIONS

 

Any and all vehicles belonging to the company are to be in strict compliance with the [LAW/ACT] of [STATE]. Renewals for registration and insurance policies should be prioritized.

 

  1. REPORTING

 

Should any accident arise while a company employee is driving the motor vehicle, he or she should sign a witness detail form or any other appropriate form in order to be able to recall the details of the incident which will be later used to compile a witness report form. The manager shall then be in charge of reporting the incident along with supervising the steps needed to resolve such an accident.

 

  1. PENALTIES

 

Should the employee assigned to drive the motor vehicle be charged with violating any of the aforementioned terms of this vehicle policy, then the following penalties shall be applicable:

 

[DETAIL].

 

  1. TERMINATION

 

An employee who has been terminated; whether on the basis that he or she has reached the end of his or her contract, was prematurely terminated by the company, or has voluntarily decided to leave the company; will no longer be legally bound to the terms of this policy.

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