Letter to invite employee to disciplinary hearing-[Free] Hr Letter For Employee | Sample Format | Templates Doc, Pdf

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Letter to invite employee to disciplinary hearing Word Text Document Format

Letter to invite employee to disciplinary hearing

[On headed notepaper]

[Employee name]

[Address]

[Date]

 

Dear [Employee name]

Disciplinary hearing

I am writing to inform you that you are required to attend a disciplinary hearing at [PLACE] on [DATE] at [TIME]. The purpose of the hearing is to consider the following allegation of [misconduct OR gross misconduct] against you:

  • [SET OUT FACTUAL ALLEGATION – FOR EXAMPLE, “at [time] on [date] at [location] you assaulted another employee by [describe the assault]”].

I enclose copies of relevant documents and statements from the investigation which may be used at the disciplinary hearing. [We intend to call the following witnesses to the hearing: [GIVE NAMES OF WITNESSES] OR We do not intend to call any witnesses to the hearing.] If you wish to call any relevant witnesses to the hearing please let us have their names as soon as possible and no later than [DATE]. If there are any further documents you wish to be considered at the hearing, please provide copies no later than [DATE].

The hearing will be held in accordance with the company’s Disciplinary Procedure which is attached. If you are found guilty of misconduct we may decide to [issue you with a written warning or a final written warning OR dismiss you with notice or pay in lieu of notice]. [If you are found guilty of gross misconduct, you may be dismissed without notice or pay in lieu of notice.]

The hearing will be conducted by [NAME] who will be accompanied by [NAME] to take a note of the hearing. You are entitled to bring a colleague or a trade union representative to the meeting in accordance with our Disciplinary Procedure. If you wish to bring a companion, please let me know their name as soon as possible.

[Your suspension on full pay will continue pending the outcome of the disciplinary hearing.]

If, for any unavoidable reason, you or your companion cannot attend at that time please contact me as soon as possible. If you have any questions, please also contact me as soon as possible.

Yours sincerely

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