Incident Report-[Free] Hr Letter For Employee | Sample Format | Templates Doc, Pdf

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Incident Report Word Text Document Format

 

Subject – Clarification regarding a recent incident

 

Hello _____,

 

In light of recent events, there have been several speculations regarding the recent incident. We believe that our employees have the right to know the reason behind certain decisions that the company must make. Therefore, we have attached the complete incident report below, shedding light on the recent incident that has taken place in the company.

 

This letter is to document clear information regarding the incident that occurred on ___ of __ .

 

On the __ of ____ 20_ at ____ Ram used the company laptop to communicate with the

company’s competitors. He shared sensitive financial data with them through the laptop. Evidence of the same has been found through the company server and through our CCTV cameras.

 

This made our security team spring to action and inform Ram’s manager and the HR department at __.

 

We checked the evidence and have heard Ram’s explanation. A committee was set up on __ to discuss this matter which resulted in Ram’s termination. However, due to our vigilant security guards, we were able to avoid a major financial loss.

 

We have informed Ram regarding the immediate termination of his services and will take further steps to improve the security of our workplace.

 

Regards,

 

________

 

Points to keep in mind –

 

  • Write in the first-person voice

 

  • Mention the clear details of the event with time stamps

 

  • Conclude with actions that the company has taken regarding the incident

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Incident Report Format Template For Employee, Download Free Doc Pdf File Example

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